Cyclical Decoration, Decorating Materials & Tenant Options Vouchers
Framework guidance for NHS Trusts
A competitive tendering procedure is the default approach for most public procurement; however, call-off contracts may be awarded with or without competition between suppliers on the framework, as set out in the Procurement Act 2023 (the Act).
NHS Trusts calling off under an EEM Framework Agreement, without re-opening competition, may instruct the performance of the services by selecting a Framework Provider based on the EEM Framework Agreement Objective Mechanism:
(a) the Framework Provider with the highest overall ranking.
A transparency notice must be published before a contract is directly awarded, in order to comply with the Procurement Act 2023 (the Act).
Select Framework Category
Reference: EEM0005
Contract Notice: 2023/S 000-004257
Contract Award Notice: 2023/S 000-014284
Date Start: 15th May 2023
Date End: 14th May 2027
Call-off contracts can compliantly run for up to 5 years after this end date
Reference: EEM0005
Contract Notice: 2023/S 000-004257
Date Start: 15/05/2023
Date End: 14/05/2027
Call-off contracts can compliantly run for up to 5 years after this end date
This framework covers the supply of decorating materials (delivery or collection), cyclical interior & exterior decoration services, and supports the delivery of Tenant Option Voucher Schemes.
Delivery & Counter Collection
Delivery and collection of expected materials, including but not limited to:
- Matte, satin, gloss, exterior grade paints for stone, brick, metal, plastic, and other finishes
- Primers and undercoats
- Fire retardant paints, mould resisting paints and other technical paints
- Wallpaper and wall coverings
- Decorating tools and sundries
Internal Cyclical Decoration
- Washing and rubbing down of surfaces prior to commencing decoration
- Priming surfaces
- Removal and hanging of wallpapers
- Apply various types of paints, including matte, satin emulsion, gloss and fire retardant
- Making good holes and gaps with filler, caulk or silicon
- Minor repair work such as replacing lengths of skirting or architrave following decoration
- Minor plastering work for areas to large to fill
- Refitting loose floor covering following decoration works
External Cyclical Decoration
- Cleaning out guttering prior to decoration
- Priming and decoration of guttering
- Prepatory work on timber, masonry or render
- Application of primers or stabilisers
- Application of various types of external paint systems
- Application of varnishes
- Removing and replacing putty or beading
Tenant Options
Tenant decoration schemes help fund decorating materials after repairs, refurbishment or when moving into a new property. It allows tenants the choice in the decoration of their home and provides compensation after works have disturbed existing decoration.
Support can be provided through vouchers with a set value, which can be used to purchase decorating materials. Tenants can pay any additional cost if required, and suppliers can offer both physical and online vouchers in agreed denominations.
Schemes may also operate on a points system, supported by a catalogue of materials, where each item has a points value. Tenants receive a points allowance that reflects the level of works carried out. As an alternative, room or property packs can be offered, created collaboratively by the member and supplier.
Cost comparison exercises
We can undertake a no-obligation price comparison exercise with your most frequently purchased items, please get in touch and we will be happy to demonstrate where savings can be made.
Request Further Information
Supplier interested in joining this framework?
Lot 2 | Cyclical Decorating
Midlands
National
Lot 3 | Tenant Options – Monetary Voucher or Card Schemes
FAQs
What is a procurement framework?
A procurement framework is a fully compliant agreement with material or service suppliers that sets pre-agreed terms and conditions and price and quality levels for the duration of the programme (usually four years) and then suppliers are invited to deliver the specification when required. Frameworks take significant time and resources to establish and they enable buyers to purchase goods and services without running their own full and lengthy tendering exercises.
Our frameworks are procured with the potential aggregated spend of all our members which helps to achieve some of the lowest rates in the country. Prices are generally established during the initial framework tender stage and any additional prices required for specific projects will be confirmed during the call-off process.
Minimum standards are laid out within the documents so members can simply ‘call-off’ from the framework and add their own requirements to suit their specific projects. Members can call-off from the framework by running a mini-competition which usually takes 4-6 weeks or if their internal procedures allow, they can compliantly select a providers directly.
Each of our frameworks run for four years and suppliers cannot be added to the arrangement during this period. If a member wishes to call-off from the framework towards the end of its life span, it is compliant for the contract to run for a 2-5 years after the end date, depending on the framework in question.
How can I call-off from an EEM Framework?
Our aim is to keep the call-off process as simple as possible.
Most frameworks are available to call-off from via direct award or mini-competition and either option is fully compliant with the terms of the framework agreement. Members direct awarding via our frameworks will need to ensure the award is compliant with any internal regulations and procedures their organisation has.
For a direct award call-off, we will arrange and attend a meeting with you and your proposed material or service provider. Providers must confirm framework prices, scope of works and accept the terms of the call-off. We will help manage the direct selection process to make sure the provider is applying terms of the framework correctly.
For a mini-competition call-off, the first stage would be for EEM to issue an ‘expression of interest’ request to all providers within the relevant work stream and geographical location for your project. Members can then choose whether they would like EEM to run the procurement process for them or carry it out in-house, with our support. All our mini competitions are managed through a secure portal and usually run on a price and quality basis. During a tender period, we manage all queries, ensuring a transparent process. Returned submissions are made available to the member for evaluation and final selection. A member of our Member Support Team will then arrange and attend a kick start meeting with the successful material or service provider.
For both processes, once a provider is selected, EEM can complete the standard form of contract and provide ongoing support throughout the contract period.
How can providers join an EEM framework or DPS?
We advertise opportunities to join an EEM framework on websites such as Find a Tender (FTS) when we are creating a new opportunity, or a current framework is approaching the end of it’s life span (usually every 4 years). Suppliers may join a DPS at any time during the DPS term. The Find a Tender (FTS) advert remains open on the relevant websites throughout the DPS life span.
Suppliers may wish to find the framework(s) that suits them best on our framework pages and hit the button to request to be notified when the next opportunity to join arises.
Some of our frameworks require contractors to be able to cover a wide variety of works. If your organisation only covers one small aspect of works required, we recommend that you contact our current successful contractors to enquire about sub-contracting opportunities.
I am a contractor – can I buy material goods via EEM?
Yes! Contractors may purchase directly via the EEM supply chain but only for contracts you have with EEM members. In order to protect our contract terms you will be asked to sign an agreement and provide information about the contracts and members the purchases are for.
I work for a manufacturing company – how can EEM members buy my product?
EEM wish to provide members with the products they require – so if there is demand for your product/s and the merchants on our frameworks can supply then we can work with you to get prices agreed and a supply route in place for the member organisation.